Privacy Policy

Data Privacy Policy

This data privacy policy sets out how The Company uses and protects any information that Employees, Subcontractors, Customers and/or Suppliers gives to the company via email/post/in person.

The company is committed to ensuring that your privacy is protected. We will comply with the principles of the Data Protection Act 1998 (guide) and the General Data Protection Regulation (GDPR) and aim to maintain best-practice standards in our processing of personal and/or sensitive personal / company sensitive data.

Should we ask you to provide certain information by which you can be identified it will only be used in accordance with this privacy statement.

Where changes to this policy are required updated issues will be emailed out and be made available to all appropriate personnel / interested parties.

 

We may collect the following information:

• Name and job title.
• Contact information including email address.
• Demographic information such as postcode.
• National Insurance Number
• Bank / Financial Details.
• Date of birth.
• Emergency Contact Name and Number
• Copy of passport

 

What we may have to do with the information:

• Communicate with Subcontract companies, Clients during projects / contracts.
• Payment of invoices / Salaries
• Completion of security forms in order to obtain access to Government locations if required.
• Health and safety documentation
• Training documentation

 

Who we collect information from:

• Full Time/Part Time or Temporary Workers / Employees
• Subcontractors (Individuals or Subcontract Companies)
• Sponsored Individuals (for Railway Working)
• Suppliers – customers & anyone/thing having contact with Bayston Transport Limited.

 

Security

We are committed to ensuring that your information is secure. Electronic information stored on the company server is password protected. Passwords can be changed at periodic / regular intervals. The company server has a firewall protection.  Each computer system has virus protection that scans when the system initially starts and continually throughout the time it is running – for each document that is opened.

Paper documents are filed securely and only available to specific people.

Any personal information you send to us via email/post is done so at your own risk.

 

Sharing of data

Personal data may be shared with a third party where we have to check, then forward application forms for any required security clearances.

Personal data will not be shared unless prior agreement is made with those concerned.

 

Data Consent Form

Where individuals or organisations are requested to provide information to the company, a Data Consent Form (DCF) will also need to be completed by the individual(s) concerned. 

This will provide the company with the authority to use the data as specifically required.